Job Title: Administration Chief

Reports To (Job Title): Deputy Project Director (Commercial / Contracts)

Project Location: Muscat, Oman

Job Summary:

The Project Administration Manager will oversee and manage all administrative functions related to the project, including human resources, administrative coordination, secretarial support, and information technology. The Administration Manager will work closely with the Project Director to ensure that all administrative activities are aligned with project goals and objectives.

Duties & Responsibilities/Deliverables:

  • Develop and implement administrative policies and procedures that support the project’s goals and objectives.
  • Develop and manage the project’s HR policies, including recruitment, onboarding, training, and performance management.
  • Ensure that all administrative activities are aligned with the project’s budget and schedule requirements.
  • Manage the day-to-day operations of the administrative team, ensuring that all tasks are completed accurately and on time.
  • Manage the project’s secretarial support, ensuring that all administrative tasks, such as scheduling, correspondence, and document preparation, are completed accurately and on time.
  • Oversee the project’s administrative coordination activities, ensuring that all requests for support are addressed in a timely and effective manner.
  • Oversee the project’s information technology systems, ensuring that all hardware and software are up-to-date and functional, and that data security and integrity are maintained.

Additional Note: The client reserves the right to interview the proposed candidate as part of the recruitment process. 


  • Bachelor’s degree in business administration or related field.
  • 5+ years of experience in project administration or related field.
  • Proven experience in managing administrative teams and functions.

Skills & Person Specification:

  • Ability to work under pressure and meet tight deadlines.
  • Excellent organizational and time-management skills.
  • Familiarity with HR policies and procedures.
  • Proficiency in Microsoft Office and other project management tools.
  • Strong communication and interpersonal skills.
  • Strong problem-solving skills.

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